Job Description


Reporting to the Accounts Payable Lead, the Accounts Payable Specialist applies accounting principles to record, track and analyze Accounts Payable transactions. This position plays a key role in supporting the Accounts Payable Lead in handling all items relating to A/P.

Essential Duties and Responsibilities:

  • Match invoices to receiving documents
  • Obtain proper approval for all non-PO invoices
  • Post invoices into the ERP system
  • Research and respond to vendor statement and payment discrepancies
  • Support the Accounts Payable Lead with day to day activities as well as control processes and procedures
  • Collect vendor W-9’s and certificate of insurance as necessary and update annually
  • Assist with annual 1099 forms
  • Process credit card payments and credits
  • File paid and unpaid invoices and statements
  • Make adjustments to vendor accounts as needed
  • Generate payments to vendors
  • Organize and match returns paperwork, coordinating with Buyers, Receiving and QE

Knowledge & Abilities:

  • Knowledge of basic accounting principles
  • Proficiency in Excel
  • Strong communication and interpersonal skills in order to build strong working relationships with key business partners, both internal and external
  • Ability to maintain confidential information
  • Strong time management and organizational skills
  • Possesses a can-do attitude with an openness to change/improvement
  • Create ad-hoc reports and analysis as required
  • Other related duties as assigned

Education / Certifications: 

  • Bachelor’s degree in Accounting preferred or equivalent work experience.

Required Experience:

  • Accounts Payable: 3-5 years